- Send a PostScript laser proof of each color separation.
- Make sure you generate a proof after making any changes, otherwise your printer may see differences between his output and your proof as errors which can delay your job.
- If you can't send your proof at 100% size then mark it to show the percentage size at which you printed it.
- Send original artwork or photographs to replace FPO (for position only) placeholders, if any, in your digital file.
- Include a list of all fonts used as well as a list of all the files that appear on your disk.
- You may also need to include a dummy or mockup of your finished project to show how it is to be cut, folded, or bound.
Always talk to your service bureau or printer first before sending anything. They may have specific requirements and suggestions that will make your project go more smoothly.
Delivering the File
Once you know what files to send you have to get them to your service bureau. You'll need to find out from them what formats they can accept. Some options include:
- 3.5 inch disks These are quickly becoming obsolete and are suitable only for small files or files compressed (such as with ZIP archives). If you compress your files insure your SB can uncompress them or send self-executing archives.
- Compact Disk (CD) Putting files on CD is a convenient way to transfer large numbers of files. They can be mailed or dropped off in person.
- ZIP, Syquest, etc. ZIP disks, USB sticks, Syquest cartridges, Bernoulli cartridges, and Magneto-Optical Disks allow you to send large application files and their accompanying fonts and graphics without compression.
- Electronic Transmission An increasing number of printers will accept files as email attachments or uploading the files directly to their server from their Web site. You may find it necessary to compress files into an archive file first to speed the file transfer. Follow the directions of your service provider.
As obvious as it may seem one common error is forgetting to clearly and completely label the disk. Include your name, address, phone number, and if you have a job number assigned, put it on the disk as well. Another good measure, include a readme file on the disk that also includes this same information.
No matter how beautiful your design or how carefully you've prepared your files, if you don't include the necessary files and non-digital materials you jeopardize your project. Avoid last minute surprises and wasted time by making sure that you've included all application files, fonts, and graphics in a format that your printer can use.
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