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Add Personalized Text to Certificate Template in Microsoft Word


Create Text Boxes And Format Your Text
Insert text on top of certificate graphic.

The text wrap option you set previously allows you to put text boxes right on top of the certificate graphic. Place the text boxes, add whatever you want to say, format the text including fonts, font size, and color.

© Jacci Howard Bear; licensed to About.com

This is page 3 of Create a Certificate of Recognition in Word 2010

You need to know: text frame (box) | how to create a text box in Word 2010 | blackletter | script

  1. Certificate Wording
    There are four or five areas where you may want to add text to this particular certificate: Name of Recipient, Description (and possibly who the certificate is from), Date, and Name/Title of the person signing the certificate. Some items can be combined in a single text box. The title (Certificate of …) and presentation line (is hereby awarded to) are already present in this particular template. You will repeat the steps, below, for each section of text you use in your certificate. See Certificate Wording for ideas on what to say on your certificate.

  2. Text box
    Don't worry about positioning or text formatting at first. Just get your text box and add your text.

    Insert (tab) > Text Box

    You can choose one of the built-in text box formats (that's what I did for the Description text in the sample certificate) or select Draw Text Box and draw a box anywhere on the page. Either way, get the text boxes on the page and type the bits of text you want to use.

  3. Font choice and Formatting
    You could spend hours finding just the right fonts for your text but for a traditional style of certificate like the one we're doing for this tutorial, may I make a few suggestions? The certificate title is in a Blackletter font called Old English MT. This historical style is typical for certificates. If you have it, try using it for the name of the recipient or the descriptive text and date (as long as you're not using a super small font size because blackletter is hard to read at small sizes).

    A nice formal cursive or script font is also a good choice for the name, such as I've done in the sample. It works well with the formal style of this certificate. Other text could be in a basic serif (or sans serif) font. Take a look at these Traditional Font Choices for certificates.

    Select the text in your text box then Control+Shift+F brings up the Font dialog box where you can set your font and size and other options. These choices are also available on the ribbon under the Home tab. Centered text alignment is appropriate for a certificate. Center the paragraphs within each text block then center the text blocks on the page and beneath the text that is built in to the template.

    Black text works for most text. If that's too plain for you, consider setting the name of the recipient in gold or a color that works well with the color of your certificate border.

Repeat the steps, above, until you have all the text on your certificate just the way you want it. At this point, your certificate is perfectly usable. You may want to skip on to printing. But if you want to add a little extra touch, the next part of this tutorial shows you how to use Shapes and Text Effects to create a nice little gold seal with ribbons to place at the bottom of the certificate.
SAVE your document now and SAVE it periodically as you're working on your certificate.

Tasks And Steps In This Tutorial:

  1. Get the template for the certificate of your choice.
  2. Set up a new document for use with the certificate template.
  3. this page Add personalized text to the certificate.
  4. Use Shapes & Text on a Path to create a gold seal with ribbons. (3 pages)
  5. Print the finished certificate.

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