When a client asks for a change in the text or artwork after it has already been submitted and layout approved and especially if the file has already gone out for printing, this is an AA or Author's Alteration.
Costs associated with AAs are paid by the client. If the client requests AAs that will substantially change the job estimate (because they will incur extra chargeable time, for instance) then it's a good idea to have the client sign a new estimate that includes these additional charges.
Tips for handling Author's Alterations
- Decide ahead of time how to handle and bill for late or repeated alterations and put it in your freelance contract before the job even begins.
- Get written approval from all parties when submitting a project for printing (even if you have a previous design contract).
- Consolidate all requested changes in writing and submit at one time.
- After changes are made, proofread everything carefully and get written approval once again before proceeding.