1. Computing

Discuss in my forum

Why and How to Use Templates Effectively

Jumpstart Your Designs with a Template

By

Microsoft Word Newsletter Templates from HP.com

Microsoft Word Newsletter Templates

HP.com
In desktop publishing, templates are pre-designed documents that we can use to create business cards, brochures, greeting cards, or other desktop documents. Some types of templates include:
  • Mix and match elements — using a Wizard or by choosing items from a list that the software assembles into our final product.

  • Pre-designed formats for documents where all we add are our own words in place of dummy or placeholder text. Graphics and typestyles are part of the template.

  • Pre-designed formats for documents that have placeholders (grid lines, boxes, dummy text) for key elements — text and graphics. We add our own text and graphics and choose the appropriate typefaces.

Many programs include their own set of designer templates for a variety of documents. You can also design and save your own templates. At the end of this article find links to hundreds of free templates. Let's look at some of the ways that templates can work for you.

Pros & Cons of Using Templates

You might have heard (or even thought it yourself) "Real designers don't use templates" or, "Templates are a substitute for real design." But there are times when using one is the most appropriate choice. Some times and ways that templates can work for you:
  • Save time with templates.

  • Offer your client a less expensive alternative to your original, made completely from scratch designs.

  • Use templates for routine forms for your own use (invoices, etc.) so you can spend more time on client work.

  • Maintain consistency with newsletters or between related marketing pieces.

  • If you're a non-designer, use templates to give a more professional edge to your own marketing materials.

  • Build your first Web page with templates until you become more comfortable with Web publishing.

  • Maintain page-to-page consistency in a large Web site and simplify updates.

Remember, in many cases templates are designed by well-known designers. We often look at the work of others for inspiration, using templates is simply another way of borrowing from the talents of those around us. Starting with a template is a smart idea. However, there are still many ways to personalize them without sacrificing the benefits of speed, variety, and consistency.

Tips for Using and Personalizing Templates

Use some of these suggestions to make the most of the templates you use:

  • Choose an Appropriate Template. Pick a template layout that is appropriate to the job. Selecting a design that is inappropriate or that requires too many alterations defeats the purpose of using a template in the first place.

  • Change the Template Graphics. Add your own clip art and graphics in place of any pre-selected graphics used in the template. Graphics also include rules (lines). Change the size or placement to better fit your own text.

  • Change the Template Fonts. Some templates come with font specifications. They are just suggestions. Be sure to choose a typeface that is appropriate to the design of the template. Some layouts and some typefaces have their own casual or formal tone. It's usually best to stay close to the type choices (if any) used in the original template if you're unsure.

  • Change the Text Formating. Change the leading or alignment of the text. Add text embellishments such as initial caps or bullet lists.

  • Change the Template Color Scheme & Paper. The layout is only one part of the overall design. Simply changing the paper or changing the colors used in your document can cause dramatic changes — even when the layout stays the same.

  • Change the Template Layout. While one of the main reasons to use a template is to have an instant layout, a few simple changes can make that layout perfect. Flip the template or just move an element or two around.

  • Save Your Modified or New Template. Whether it's a modified template design or one you've created from scratch — save it as a template. If it's right for one job, it may be right for another. If it is a newsletter or one of many pieces in a coordinated marketing package, you save yourself time down the line.

  • Use Templates for Inspiration. Ever found yourself staring at a blank piece of paper or a blank screen, unsure of where to begin? Use templates as a starting point. Just browsing through the various templates — even ones unrelated to your current design project — can give you ideas and start you on the road to laying out your own original masterpiece.
Some people consider using a template as cheating when designing materials for employers or clients. Can a design that starts with a template be considered an original piece of work? Is it enough to simply change the colors or fonts? Tell me what you think.

Pick Your Path to Desktop Publishing
Get Started:Basic Guidelines and Requirements for Desktop Publishing
Choose Software:Desktop Publishing and Design Software
Tips & Tutorials:How to Do Desktop Publishing
Training, Education, Jobs:Careers in Desktop Publishing
In the Classroom: Back to School With Desktop Publishing
Make Something: Things to Make Using Desktop Publishing
Use Templates: Templates for Print and Web Publishing
  1. About.com
  2. Computing
  3. Desktop Publishing
  4. Software / Fonts / Images
  5. Find Templates
  6. Using Templates - Learn to Use and Download Free Desktop Publishing Templates

©2014 About.com. All rights reserved.